Software - Farm and Ranch
Biz Versions 3, 4, 5
Farmers & Ranchers with
Computer Solutions for over 35 years.
included in Version 6B: (Released
Order online click here.
The installation has changed so Farm Biz is compatible
with Microsoft Automatic updates for Windows 10 Computers.
Eliminated the need to "Run as Administrator".
When you click "Finish" at the end of the installation
you automatically go to the Main Menu.
Optimization is run as needed instead of always
at start up. [Runs much faster now!]
The check number was added to
the Search Bar on Checkbook Data entry.
Check Number was added to the Search Bar.
View/List was added for Billing & Invoicing.
Accessed from the "Billing Data Entry" screen. Two tab selections (Due & Paid)
are available for fast editing & payment input.
Billing View/List is displayed with the Invoices that are Due.
Billing View/List with invoices to be paid listed. To make a payment, click
in the gray column at the far left, then click View/Edit.
changes are included in Farm Biz Version 6A: (Released
with accounting when payments are made and updates monthly transactions
quantity & unit price and automatically calculates the extended
both full & partial payments.
Keeps a master list of products & services
handle discounts & shipping charges
Computes sales tax
interest charges on past due accounts for statements
an Invoice with the farm logo
in a window envelope
Samples of printed Invoices/Statements:
Invoice/Billing Data Entry Screen with the Drop Down List
Every new Item Description
entry automatically adds to the Master Billing List. Plenty of space is provided
up to a maximum of 50 spaces per description. Unit & Taxable must be entered in
the Master Price List. The “Rate/Unit”
will only update if Auto Update Master Unit Price is checked. This
check box is located at the top left side of this screen.
You just supply the
Quantity Then all calculations are automatically displayed
in the Amount column for you.
If you prefer to exclude
the quantity & Unit price, just key the dollars in the amount location.
Unit prints on the
Invoice but can be left blank.
Unit Price if not zero,
prints on the Invoice.
can Preview any Invoice/Billing to the Screen, like the sample
included Version 5J: (Released
Now you can search all detail transactions in the entire year. The search criteria
includes Item Code Enterprise Code, Vendor ID, Money Amount spent for an individual
item, and Item Description.
The Search feature is always displayed at the bottom of the Data Entry Screen.
The search is only performed on the TAB selected, when using the two screen
option, with separate Income and Expense Tabs. When you enter search criteria
and click Find, the first Data Entry Screen with a match and the
total number of matches remaining is displayed. You can make a correction or
just click the Next Search button for a new matching criteria
screen to display.
Improvements included Version 5H: (Released
If you use Vendors we added a new button called "COPY". If you have a vendor
ID; you can click COPY to paste the vendor name into the Item/Category Description.
This is not necessarily a recommended procedure, but rather an alternative method
that many customers use. This is the same result that existed for customers
that used the F5 key. The F5 key is still functional.
Each time you add a new vendor Farm Biz defaults to percentage. Now you can
change the default to dollars.
& Clear Last year Bank Statement:
The existing reminders at the top left of the screen for Mark All (F7) and Unmark
All (F8) required the function keys be used. These are now buttons that can
be clicked to accomplish the same as pressing a key. Pressing Mark All (F7)
and Unmark All (F8) is still active.
Improvements included Version 5G: (Released
Locate & Display contents of Removable Drives:
you are in the Load/Save a Farm module, there is a new button to click option
#5 Removable Backup Choices. All removable drives are identified and listed
with a snapshot of the files stored on them.
feature facilitates saving & recovery of your data from a flash drive.
8, and 8.1 Screen Freeze:
now have the Function Key F11 to redraw the screen if it
freezes while loading. The Redo Icon in the upper left corner of the screen
can also be used when available. These are only active when using Windows 8
in Version 5F: (Released December
your data with verification:
Now when you save
your data to removable media you have an option to visually verify your transactions.
A new Save & Verify button saves the data just like in the past.
When finished with the save a new screen requires you to remove the media, then
reinsert the media. Your data will be automatically loaded from the removable
media into the Checkbook data Entry format for you to confirm its accuracy.
Feel secure with your backups now.
Name into the Item/Category:
the Favorites for Vendors are in view, a Double click on the vendor name will
put the name into the Item/Category cell. Then the Item favorites are displayed.
A click on Item Favorites inserts the Item code then puts the cursor on $ amount.
new Check box (above fast entry) on the Checkbook Data Entry screen enables/disables
the automatic incrementing of the check number.
Freeze on Windows 8:
screens were optimized for Window 8. Additionally, a REDO Icon
was placed in the upper left corner on all screens. Its' purpose is to redraw
the screen in the event of a partial screen freeze. The REDO button is only
active when using Windows 8.
in Version 5E: (Released
farm or each year on your computer can be set to a background screen color.
For example when you close the year 2013 to 2014, you can go back to 2012 and
change the color so you are less likely to accidentally input your data into
the wrong year. This new feature is also handy if you keep multiple farms on
your computer. Each farm can have a different color.
To make this activity take less time we added the ability to "Mark All" (clear
all) by pressing the F7 key. If there are a few checks still outstanding you
can scroll to them & click the box so they are not cleared.
Preference Only List: Forced the sort order for transactions to be the
order in which you keyed them on your vendor preference screen.
View/List: Changed the sort order for Vendor name & Dollar amount so
it includes the date. This keeps the items in order by date when the name is
the same or the dollar amount is the same.
in Version 5D (Released
the View/List Sort Order: When you exit the program it remembers
your preferred sort order.
Number Spinner: Click the up/down arrows or press the plus or
minus keys on the number pad to advance/reduce the check number on the Checkbook
Data Entry Screen.
Numberpad on a Laptop: If you are getting an error message that
the Num Lock Key was pressed, contact us for the work around.
Calculator: When you press F-10 on the Checkbook Data Entry
screen it was covering up the $ Amounts. We moved its' location to the upper
left on the screen. If you prefer it to be larger & in the center of
the screen, please call for the procedure to make this change.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Unparalleled feature cuts data entry time in 1/2!
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This phenomenal update
will save you 50% or more in time every month. It'll save you oodles and oodles
of hours for the year.
are automatic transactions that are recalled only when you want them. Each
Vendor can store the monthly transactions used most often for that vendor.
You can specify a percentage to calculate and split an amount into multiple
transactions. For example: the split between farm & personal electricity.
If you pay a
fixed amount to a vendor every month you can specify the transaction amount
instead of a percentage. For example: pay your Internet service $43.50 each
now includes the ability to input the monthly transactions routinely used
for each vendor. The Vendor
Data Entry screen has changed to look like this.
example illustrates the use of percentages. Multiple
transactions can be input for a vendor.
The sample shows the Vendor Data Entry screen with a percentage split for
farm & personal electricity.
will apply 70% of the total bill for the Farm Electric transaction and 30%
for the personal transaction.
next example illustrates the use of fixed dollar amount for vendor preferences.
or multiple transactions can be input for a vendor.
normally used for Income can be setup too!
For cable or Dish TV service, if you enter only one transaction with the monthly
dollar amount. Then, when you do your Checkbook Data Entry, just enter the
vendor ID, and click Vendor Split and you will be finished inputting the check. Because
when you click on Vendor Split the Description, Item, and Dollar Amount and
any quantities are input for you. This is a huge time saver!
this Vendor Data Entry screen a fixed dollar amount split between loan repayment
and interest was used. When this vendor
ID is entered in your monthly input you will only need to click the Vendor
Split button to have these transactions entered for you.
only 2 or 3 keys for the vendor ID and click a button to input multiple transactions. Now
that’s what I call a real time saver!
transactions shown above can be changed in any way or deleted if the user
changes their mind. If a vendor is picked that should not use any of the pre
set transactions DO NOT click the "Vendor Split" button.
Instead begin to enter data as usual.
out the new vendor print button on the Vendor View/Edit list.
are Two new lists that show on the Screen or Print.
name prints one line per vendor.
vendors that have preferences are listed. Each transaction prints on a separate
line with the item/category description and the item code. Plus the $ amount
or percentage is listed too!
A slick feature
is the One Screen option for Checkbook Data Entry. This makes
it so that you no longer need to change screens between Expense & Income. This
is ideal when you receive income but have deductions from the sale proceeds.
- The Milk
Check with several Deductions
Sales with Advertising Deduction or Hauling Fee
If you have ever run
into one of these transactions you know that it can seem much more complicated
then it really is. With "One Screen" you simply enter the Income/Expense
on the first line with the Item Code, and on the next lines enter the subtractions
along with the Item Codes that belong to the deduction. Expenses are automatically
signed with a minus sign and subtracted from the checkbook. Income is automatically
added to the checkbook.
the on-screen checkbook reconciliation is improved because the expense deductions
are included in the net check amount.
Milk checks and crop/livestock check-offs are easier
to input with the One Screen
method. You can try out this new feature, then switch back to the old way
without losing any data.
To facilitate your preference for Item Code Favorites
we’ve added a preference option at the bottom right of the Data Entry
Screen. The sequence is based upon your favorites order number.
Expense, then Income
- Combo Income, then
- Mixed Income & Expense
This makes it quick and
easy to change your Item Code Favorites and find the item codes
If you have trouble remembering
to change from Expense to Income, then this option is for you. You will only
need to change screens if you have Non-Cash to enter.
in 5A. (Released
Windows Vista Compliant:
Fixes the conflict when Microsoft Office causes Farm Biz to terminate because of a license conflict with MS Office.
Fixes a year end close problem when closing the year. Close the year works on all prior Versions of Windows but not on Vista.
Versions 4B.3 and earlier
running on Vista fails to remove the income & expense transactions
for the entire year. This works on all other versions of Windows except
Vista. Some Vista security settings may prevent
Farm Biz from backing up compressed (zipped). When a zipped backup is necessary,
instructional message boxes are displayed. It is necessary to manually zip/unzip
your data in these instances. Just
follow the on screen instructions.
Redraw - When screen settings of 1024
X 768 or higher are used, the Farm Biz menus
would display smaller in the upper left corner of the screen. The change implemented
in version 5A.3 keeps the menus and text large as though the screen resolution
is set to 800X600 even though it isn't. This change enables touch screen users
a larger target area for faster input.
transaction Date (Month & day) - Changed the date spinner
(arrows or Plus-minus keys) so that it is not necessary to key a new month
after the spin reached the end of the prior month. Now the spin goes through
all days and months of the year. Calendar to use Reports “6 Transactions with
Selections” uses a calendar when you click on Period Begin or Period
End dates. Removable Drive Letters - Expanded the drive
letters to be D-R letter J was missing on 4B.3, but now all letters DR are
Farm after Backup - This question always appeared after
a save to a floppy or removable media. Since the most common reply is NO, this question no longer is asked. For shared computers, it can
be turned on by going to “7. More Options, System Configuration, Shared Computer”.
Descriptions - Close the year with version 4B.3
did not carry forward the Personalized Item code & Enterprise names.
in 4B.3 (Released
Changed the way you handle
backups when you load & save your data.
You can load & save your
data to CD's, USB Flash Drives, USB Jump Drives, USB Memory Sticks, USB Thumb
Drives and Zip drives. Drive letters D through L were enabled for this purpose.
A floppy disk in Drive A still works like before.
This is a complete
and can be installed on top of your current version or alone on your new computer.
As always make a backup
of your data to removable media, it's the best insurance you can have, before
your complete Farm Biz version 6B CD that is Windows 10 Compliant
for only $199.00 and continue getting Free Technical Support
when you update. To order your software via credit card on-line we offer
Secure Server to guarantee the
utmost in confidentiality. If you need help shopping visit our Shopping
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